As part of a consortium providing a significant amount of European funded work based learning in Wales, Coleg Sir Gâr were keen to find a solution that would meet both European and Welsh Assembly Government requirements for hand written signatures as well as providing the elegance and efficiency of the online learner management and learner support systems colleges and tutors wished for.

The Secure Work-Based Learning Administration through Networked Infrastructure (SWANI) project, funded under the JISC Learning and Teaching Innovation Grants SWaNI FE programme, therefore set out to identify ways of addressing this tension and establish a pilot project as a proof of concept to form the basis of a long term solution.

After some research the project team settled on the Fastdox digital document system as offering exactly the combination of hand signed originals and timestamped digital copies necessary to meet the needs of all parties.

The documents to be signed are created in a MySQL database supported by a very user friendly and remotely accessible web interface.  These are then printed using the Fastdox software which applies a unique pattern of microscopic dots to the physical document to communicate with the digital pen.  The pen functions just like an ordinary pen, allowing trainers to sign the documents normally and therefore produce the required hand signed physical document, but the pen also stores all the written information, time stamped, for later downloading into the online learner management and auditing system: an excellent overview of the entire process is available from the product site itself and an exploration of how it was put into practice can be found on the project’s blog.  At between £4-500 for each pen and software package it represents a one-time investment that fulfils a long term requirement, requires little training for tutors to use and meets all the requirements the project set out to address – indeed, the biggest problem the project team ran into was the lack of standardisation in documents across WBL providers and changes to the document design part way through the project which required some revision.

With the pilot now coming to a close, the project team will be adding further information to the project website and undertaking a series of dissemination activities.  Their solution should be useful not only to FE colleges with similar funding and auditing requirements but for anyone looking for efficient and effective digital document management and tracking.

The video below demonstrates the system’s use in a primary school classroom, and the engagement and enthusiasm of the children is immediately obvious, with lively discussions about the quiz questions and clear enjoyment of the session, the immediate indication of correct and incorrect answers providing instant feedback to the pupils.  The use of the large screen allows the teacher to constantly maintain a clear overview of the progress of the entire class, allowing her to identify topics that are generally not understood and which require whole class revision or struggling individuals within the group.  Discussion amongst the older group of college students is more muted, but their focus on the game mechanics and subject matter is evident.

[youtube]http://www.youtube.com/watch?v=ZRZZj1u9KQ0[/youtube]

The games, screenshots for which can be found under the games menu on the project site (software will be available from this site in due course), are designed using industry standard software such as XNA Game Studio, 3D Studio Max, Fireworks and Illustrator, with the question editor using a Visual Basic form for generating plain text files containing the question stem, distractors and correct response.  Unlike a commercial system such as Quia, questions are stored in a shared public folder so they can easily be shared and reused by teachers in different institutions.  XGames has generated interest from FE and, particularly, schools, and may well see further uptake as an affordable and easily adopted way of bringing game based learning into more classrooms.