I have admired and been inspired by the sheer dedication, passion and hard work of staff, who are trying to make the tertiary education experience better for students, despite a myriad of challenges. This work is often unheralded and yet has a huge impact. It’s been a joy working with so many wonderful people.

I have also loved seeing people collaborate, both in the accessibility and relationship management arenas. It’s not always easy to share issues and experiences with potential competitors and yet when staff at different institutions do come together to do this, the student and the institution are left the richer. It been a pleasure to bring people together via the Accessibility SIG (Special Interest Group) and the JISC Relationship Management Programme and to see relationships grow and blossom.

I don’t have any plans as yet, which is somewhat scary and exciting at the same time and I feel a bit like Mr Benn, with a whole world of adventure before me. Of course, I will miss my CETIS colleagues, we’ve been through a lot together, and so rather than say goodbye, I’d just like to say remember the good times and celebrate!

The post Moving on… appeared first on Cetis Blogs - expert commentary on educational technology.

“The project, as a change management initiative, has contributed to the University [of Southampton's] understanding of its institutional context. Opening up our data silos is more political and cultural than technical, and these domains are starting to change. There is little concrete evidence of the fruits of the change yet, but the change process has begun… We have been able to make extensive preparation for change, and there is commitment within the University to continue with it.” (Moore, I. and Paull, A. (2012). JISC Relationship Management Programme – Impact Analysis: Strands 2 and 3. (Not publicly available)

Taking an institution-wide approach to relationship management presents opportunities to identify where existing cultural approaches and practices may be ineffective. Sometimes the introduction of a new software system can highlight areas where cultural change needs to occur. It can show where current procedures inhibit agility, or where collaboration and innovation initiatives are not working. Introducing new software often acts as a catalyst for change in policies, practice and culture, whilst improving access to data can encourage the organisational culture to be more innovative and transparent. Changing an organisation’s culture is not without its problems:

“For context we would note that the staff and student population of an average university is equivalent to that of a small town (and the largest universities to small cities). Planning for change on this scale is not easy.” (Moore, I. and Paull, A. (2012). JISC Relationship Management Programme – Impact Analysis: Strands 2 and 3. (Not publicly available)

Cultural change comes with a myriad of challenges and is probably one of the hardest aspects of relationship management to address. For example:

• staff may view changes in processes and the introduction of new software systems as threatening to their working practices; eg at Loughborough University, some staff who considered their own processes to be fit for purpose were concerned about proposed changes
• concerns around budget reductions
• resulting staff turnover

Champions can help drive change. At the University of Nottingham, for example, senior management is encouraged to champion good practice for placements, with the placement co-ordinator acting as the central conduit for relationships and communication. Senior management buy-in or sponsorship can help to raise the importance of relationship management within the institution, but it must be sincere, otherwise an institution’s organisational structure will remain a barrier no matter what improvements are suggested:

“The process of change needs to be managed with care to ensure that all stakeholder are positively engaged, especially those who have the power to implement the change (primary stakeholders), and those who have influence over opinion within the organization. Hence it is essential to carry out a full stakeholder analysis. As with any change management, when it comes to implementing the change it is important to identify champions in each of the stakeholder groups, coupled with clear and regular communication.” (Davis, H., Howard, Y., and Prince, R. (2012). Ninjas and Dragons. University of Southampton)

Consultation with a wide range of departments and stakeholders can also help to identify new champions. For example, new enthusiasts at the University of Nottingham were instrumental in spreading the word about placements and sources of expertise. As a result, existing good practice (for example from the School of Veterinary Medicine) has now been incorporated into the placements process and at least five academic schools in the University have expressed interest in using ePortfolios to support placements or work-based activity.

The co-creation aspects of the service design approach can help to improve staff buy-in, because it empowers staff to take ownership of any process improvements with a good chance of long-term impact. Taking this approach and talking to people on their own terms may also win over ‘difficult’ institutional characters, thereby enabling ‘change by stealth’. Sometimes, it is necessary to establish new organisational structures to facilitate change and create new staff roles to reflect changing priorities. Communication is vital for promoting an understanding of what people are doing and why.

Change must be managed carefully to ensure that all stakeholders are engaged, especially those who have power or influence in the institution. For example, rather than imposing wholesale change across the whole institution, the University of Nottingham has taken a ‘hub and spoke’ approach in which new developments are conceived centrally and delivered locally. The primary focus is on the spokes, rather than the hub, which start to establish change across the institution. Similarly, encouraging staff to make bite-sized changes that do not take them away from day-to-day operations can reduce resentment to any new methods of working.

Changing the mindset of staff can have a huge impact, even if significant changes to processes are still to be made. For example, instead of just providing advice and guidance to students thinking of leaving, staff at the University of Derby now pro-actively reach out to students who wish to withdraw. This helps the student, who may not be able to articulate their reasons for withdrawal and who may just need additional support. It also provides the institution with useful feedback for making further improvements.

How to approach culture change

• Establish champions to drive through changes
• Senior management buy-in or sponsorship must be sincere
• Talk to people on their own terms
• Communicate, communicate, communicate
• Use co-creation to encourage staff to take ownership of process improvements
• Aim for small-scale rather than large-scale changes

Further information

• JISC infoKit on Change Management
• Loughborough University: Case Study of the Pedestal for Progression Project and Pedestal for Progression video
• North Glasgow College: Support For All and Support for All video
• Service design in higher and further education. JISC CETIS
• University of Derby: Student Experience Traffic Lighting and Student Experience Traffic Lighting – Engagement Analytics video and Personas video
• University of Nottingham: ESCAPES Case Study and ESCAPES video
• University of Southampton: Ninjas and Dragons

The post Relationship Management: Be transparent and sincere appeared first on Cetis Blogs - expert commentary on educational technology.

“Increased and improving use of electronic communication tools across a wide spectrum give the greatest number of contact opportunities for the widest number of students, representing increased capability.” (Moore, I. and Paull, A. (2012). JISC Relationship Management Programme – Impact Analysis: Strands 2 and 3. (Not publicly available)

Communication is at the very heart of relationship management and is linked strongly with both staff and student well-being. Staff working in student support services, for example, recognise this, but do not always have the resources to provide effective support to everyone. It is not only communication between the institution and students that is important, but also communication between different departments and staff roles. Some processes, such as recording mitigating circumstances where emails are triggered at different stages, can be quite complex.

Students prefer a single communication channel to multiple emails and sources for accessing support services. When developing digital resources for student support, consider how students will interact with them and how communication with the support service will be handled; for example social media is ideal for presenting bite-sized pieces of information tailored to student requirements. Therefore:

• resources should be designed to work on both computers and mobile devices, eg tablets and smartphones, so that students can access them any time, anywhere
• self-check facilities, such as psychological assessment questionnaires, should be made available to help frame the context for support issues for both staff and students and personal online feedback should also be provided once any self-check questionnaires have been completed
• social media services, such as Twitter, Facebook and even email can help engage and inform students about support services; for example, the University of Sheffield’s Well Connected Twitter stream is followed by over 200 students
• SMS (Short Messaging Service) texts can be used to send key information to students about their course or institution, as well as personalised information relating to bursaries, for example
• consider the terminology being used; for example, both staff and students may have differing interpretations of words such as ‘placement’, ‘work experience’, or ‘internships’.

Feedback has shown that students favour using digital media for accessing student support services and information. They value resources that have the backing and authority of the institution as it can be trusted to provide dependable advice. Offering support services online can provide the following benefits:

• Cost saving: For example, the University of Nottingham uses Mahara to communicate with students on placement, because it’s more efficient than sending individual emails to students; it also enables visibility and tracking of what has been communicated to students
• Informs potential students: online information, such as blogs, can inform potential students and can be reused by staff for guidance, marketing and recruitment
• Provides a channel for communication for staff-student and student-student online conversations
• Promotes sharing: staff and students can share information when it is all in one place.
• using web based social and professional networking tools can reduce challenges around data ownership and institutional support requirements and takes advantage of systems that students and alumni may already use for career and personal development

When developing digital resources for students, internal communication for staff must be open and inclusive. One way to ensure this is to include representatives from a variety of backgrounds (such as faculty, IT, Student Services, Registry, Statistics Units, Students’ Union etc) and talk to stakeholders on their terms. This approach can strengthen collaboration across departments (and even across institutions). It will also encourage ownership, stimulate creativity and provide multiple perspectives and solutions.

Digital resources that provide student support can be marketed to students using a variety of formats from conventional posters and flyers to messages sent out through social media, such as via Student Union Facebook newsfeeds, which can reach thousands of students. Timing is important, so it is important to focus on times when students need this information most, for example at the beginning of the academic year and exam time. Institutional branding is important as students view any university branded support service, as comforting, supportive, reliable and trustworthy.

Institutions can work with alumni to support final year students as they prepare for employment, particularly in the role of mentors, who can offer recent experience of the transition. This can alleviate some of the burden of student support provision from within the institution, but still requires appropriate management. Alumni can also act as important links in professional networks by introducing students to employers and other professionals.

Professional networking, particularly that with a strong discipline focus, can be supported by institutions to maintain connections with alumni and help to consolidate links with employers. Integrating this aspect into student modules also serves to connect students to important networks before they leave and helps them maintain links with the institution once they have graduated. For example, Aston University has integrated:

“…business engagement content into the new website. Stakeholders can now get direct access to relevant business contacts, case studies, and partnership opportunities.” (Pymm, S. (2012). A Report on the implementation of AstonConnect+. Aston University)

How to approach communication and networking

• Internal communication for staff must be open and inclusive
• Talk to stakeholders on their terms
• Consider how students will interact digital resources for support and how communication with the support service will be handled
• Tailor information and the communication method to student requirements
• Consider the terminology being used
• Design resources to work on computers and mobile devices
• Use self-check facilities and provide personal online feedback once completed
• Use social media services to engage and inform students
• Focus effort on the time of year when students need particular types of information most
• Institutional branding is important
• Integrate professional networking into the curriculum
• Work with alumni to support final year students as they prepare for employment

Further information

• Aston University: A Report on the implementation of AstonConnect+ and AstonConnect+ RM Programme Video: Alumni Relations
• Brunel University: Alumni Growth and Engagement and How Do We Use Social Networks To Engage Alumni: AGENT Project video
• North Glasgow College: Support For All and Support for All video
• Roehampton University: Project fulCRM Case Study and Project fulCRM video
• University of Hertfordshire: Alumni Linked-In and Alumni Link video
• University of Nottingham: ESCAPES (Enhancing Student Centred Administration for Placement ExperienceS) Case Study and ESCAPES video
• University of Sheffield: Well Connected – Digital Communication and Student Mental Health and Well Connected video

The post Relationship Management: Communicate, communicate, communicate appeared first on Cetis Blogs - expert commentary on educational technology.

But I wonder how many of those nay-sayers have actually taken a MOOC? From a student point of view, a MOOC is a wonderful opportunity to try something for free, with no obligation if it doesn’t work out, or if circumstances force a change of mind.

So I’ve taken off my e-learning hat and I’m writing this from a student point of view. I’m currently doing Stanford University’s HCI (Human-Computer Interaction) course. As I live in a rural area and work full-time, there is no other way that I would be able to access such a course. I’m not doing it for the “statement of accomplishment”, which if I complete the course, I’ll get at the end (although that carrot does help). I’m doing it for my own personal development, skills upgrading and enjoyment. In any case, I wouldn’t be able to take such a course in my own time at my own institution.

As I said in my previous post, MOOCs and Carrots back in September, the types of students on these courses are not students who would normally be able to study in a campus setting. People seem to be taking such courses to upgrade or complement their existing skills or even just for the challenge. There are mothers with young children, housebound people, people with disabilities, people who don’t live anywhere near an educational institution, unemployed people, etc. Not only that, people can take each week’s module whenever they want, wherever they want. Be it at 9pm at night when the children have gone to bed or on the train on the way to a meeting. These are non-traditional students who would be unable to attend a class in a traditional setting.

The HCI course is peer-reviewed, which I think is a sticking point for many educationalists. This is not without its challenges from both a student and educationalist perspective as some of the forum posts testify. However, as a student, it enables me to see other students’ work and how they have approached a particular task. The learning comes not just from following the video lectures and attempting each week’s practical assignment, it comes from what my peers say about my work as well as from what I can observe in theirs.

One student asked if the online HCI course was any different to the one that Stanford’s own on-campus students take. Both online and on-campus students have the video lectures (although some are done physically by the on-campus staff), the on-campus students have 10 weeks to complete the course (online students have 9), on-campus students also have an hour’s lab time per week (presumably with some sort of assistance from staff), and of course on-campus students’ work is assessed by teaching staff. In both cases, the content is the same.

Some students do want that (electronic) piece of paper at the end, perhaps for the prestige of successfully completing a Stanford course (the type of statement of accomplishment depends on the student’s average marks for the course) or for demonstrating to their employers that they have completed it. Many other students are completing the course at their own pace (it is quite intensive) and are doing it because they want to learn about HCI in their own time and their own way. For them, a MOOC is a way to facilitate that – they get the guidance and support they need but there is no fear of failing or dropping out, as the course can always be taken again next time or over an extended period of time. For many students, the learning goal is not a piece of paper, but the acquisition of a new skill or undertaking a personal challenge.

Institutions and educationalists should not look at the MOOC as a threat to the sector (at least not yet), because the type of people taking these online classes are generally not able (for whatever reason) to take a traditional on-campus course. It may be some time before the assessment side of things is robust enough to enable students to receive proper accreditation.

MOOCs do fill a need, otherwise there wouldn’t be so many thousands of people flocking to take them (the other course I’m taking has over 34,000 students registered). So before, we look at MOOCs in a negative light, let’s look at it from the student point of view. After all, as educationalists, isn’t that who we’re here to serve?

The post MOOC is not a dirty word… at least for the student appeared first on Cetis Blogs - expert commentary on educational technology.

Challenges

GradSpace was developed to try and meet the following challenges:

• it’s becoming harder for graduates to find employment after leaving university
• the transition into work is not always easy
• students expect their time at university to prepare them for employment.

Benefits

GradSpace has a number of functions: learning objects to help support the transition into work and professional development, an ePortfolio, and communication tools for promoting alumni services and events. Alumni are also offered taster sessions on postgraduate courses. Benefits have so far included:

• a greater sense of confidence when applying for employment noted by alumni
• improved application skills, such as the quality of CVs and application forms
• improved loyalty as graduates feel that the University still wants to help them once they’ve left.

Recommendations

Engaging alumni by offering them a dedicated set of resources may encourage them to re-engage at a later date. However, it may be worth considering:

• if more than one system is used, ensure that integration is smooth; for example alumni had to log on separately to both Moodle (GradSpace) and Mahara (ePortfolio), which meant that they did not perceive the ePortfolio to be part of the Gradspace offering
• implementing employability resources early in the student lifecycle to ensure that lifelong learning skills and reflective practice are embedded
• ensuring that any learning resources and materials are selected carefully; for example the project team found that practical resources were most valued.

Further Information

If you would like to find out more about this project, the following resources may help:

• Blog: Shared Alumni Engagement Blog: Cardiff Met University
• Project Website: GradSpace Website
• Case Study: GradSpace: Supporting the employability and lifelong learning of Cardiff Met alumni (PDF format, 1.99Mb)
• Video: Developing a Professional Community Engagement Environment for Alumni.

The post Alumni Engagement: Supporting Graduate Employability at Cardiff Met University appeared first on Cetis Blogs - expert commentary on educational technology.